Archive for the ‘News’ Category

Do not use URL shorteners in your email

September 25th, 2012 Comments off

Spamhaus has listed on the Domain Blocklist (DBL) for allowing spammers to abuse their redirector service.

Thus, if you use a URL in your email, that message is much more likely to be labeled as "spam" by recipient filters. In fact, you should avoid using ANY URL shorteners in email, since these blocks come and go as the services get abused by spammers.

Here is a good article about using URL shorteners.


CCtoMany supports open-rate tracking

August 6th, 2012 Comments off


Open-rate tracking isn't foolproof, but it can nevertheless provide useful information for newsletter authors who are aware of the limitations. We have added an easy-to-use open-rate tracking feature to our CCtoMany newsletter service.  See for more information.

Transmitting information securely

July 5th, 2012 Comments off

Burn Note

Here's a great way to send a quick confidential note to someone, for example, if you want to share a password or credit card number safely.

Go to in your web browser.  Type the message, then press the Send button.  You'll be given a unique URL to your message, which you can now email or IM or text to the recipient.  When they click on that URL, they get to read the message you entered.
So now you're probably wondering what makes Burn Note any more secure than traditional email. Well, email is inherently insecure because it's transmitted in plain-text. Next, the unique URL will only work ONE TIME, after which the note gets deleted from their system. And if the recipient leaves their browser window open with the note visible, it'll self-destruct after 3 minutes.  Re-visiting the unique URL won't bring it back. You can even employ options to prevent the recipient from doing a screen capture if you wish.
So long as you give a little thought beforehand, there's no risk of anyone at the Burn Note web site finding out your secret either. Add a password to your note, and it will be used to encrypt the message so that it is unreadable even on the BurnNote servers.

New feature for CCtoMany Newsletters

June 1st, 2012 Comments off

If you are a customer of our CCtoMany newsletter service and you prepare new messages using our online HTML editor, this new feature applies to you. You can now review previous messages which you have sent and use any one of them as the template (starting point) of a new newsletter.

See for more information.


Public subscription page

May 5th, 2012 Comments off

If you have a DataBack newsletter list and you accept public subscriptions, did you know that there is a pre-built subscription page for your list? For example, if your list ID is "Trees", the DBMailer subscription page would be:

For a CCtoMany list (named Coffeeshop), the format is:

Just replace "Trees" or "Coffeeshop" with your own list ID (first letter capitalized). This is only a simple default  page for you to use. You can easily add signup forms to your existing web site.


April 5th, 2012 Comments off

Don’t have Dropbox yet? It’s an extremely useful (free) tool. Get it here:

Don’t complain when spam filters work

March 28th, 2012 Comments off

Laura Atkins is a founding partner of the anti-spam consultancy and software firm Word to the Wise. We follow her blog; as usual, this post about spam filters is spot-on.

Leaving Godaddy

February 17th, 2012 Comments off

This decision doesn’t affect any of our customer lists, websites, or services. We simply want to announce that we have made the decision to move all DataBack Systems’ domains  from to another registrar. If you’re curious why, simply drop us an email to request the details.

Do you create web forms?

January 26th, 2012 Comments off

I recently discovered If you need to create even one web form, you should use JotForm. It's that good. I'm not easily impressed, but this service is awesome! I am now using JotForm to quickly deploy some pretty complex form-driven apps. Check them out.

Be careful about changing your from-address

January 22nd, 2011 Comments off

FYI, here’s an interesting article about the from address you use when sending a mailing. Bottom line: changing your from-address can have significant impact. Don’t do it without being aware of the consequences.


DataBack News

January 1st, 2011 Comments off

Check this page for information about new services, internet issues, recommended software, or just some occasional bloviating. Better yet, subscribe to this page by using the RSS link on this page or on our home page.

News re. DKIM-signed email

September 16th, 2010 Comments off

The current state-of-the-art for email authentication is DomainKeys Identified Mail (DKIM)-signed mail. We have begun adding DKIM signatures for some customers upon request. Please contact us if you are interested in this for your messages.

Online bookmark service – recommended!

August 18th, 2010 Comments off

I had used as my online bookmark service for years. But a new service has impressed me enough that I’ve switched. Keeping your bookmarks “in the cloud” has many advantages – check out – they even have versions for your Android phone, iPhone, etc.

phishing messages NOT from

May 13th, 2010 Comments off

If you receive a message from saying “your POP and SMTP settings have changed”, that message is NOT from us and didn’t come from our servers. It’s a phishing email attempting to install malware on your computer. DO NOT open the attachment.

Great advice for creating HTML emails

December 19th, 2009 Comments off

We still recommend plain-text newsletters. But if you are sending HTML newsletters, you will find a ton of useful advice for creating "rock solid" HTML email in this article:

Some quotes from the article (be sure to read the comments as well):

"Building an email is not like building for the web. "

"You need to test your designs regularly. Just because a template looks nice in Hotmail now, doesn’t mean it will next week."

"Just remember that pixel perfection in all email clients is a pipe dream."

CCtoMany scheduled mailings

November 11th, 2009 Comments off

Our CCtoMany service is focused on ease-of-use. Thus, the recommended method for posting messages to a CCtoMany list is to simply prepare and send an email to your list’s private posting address for immediate distribution.

Effective immediately however, CCtoMany accounts also include the ability to enter a message via a web-based editor, for scheduled delivery at some future date. Multiple messages can be scheduled, and any one can be saved as a template for future new mailings (to retain the same look for future messages).